Email Writing
Formal Email
01 You are interested in studying English in the UK. Read the advertisement below which you saw in an international magazine. Now, write an email to Jane Black
| To : j.black@central-school.co.uk |
| Subject : English courses |
Dear Ms Black
I am writing in response to the advertisement I saw for your English school in ‘World Teens Today’ magazine. I am interested in doing one of your courses and I would be grateful if you could provide some further information.
Firstly, it says in the advertisement that the courses are two weeks long. Would it be possible to do a three-week course? I would also like to know how much your courses cost exactly.
Secondly, your advert mentions accommodation with host families. Could you tell me if I would be staying on my own with the host family or if there would be other students staying there as well?
Finally, I have a question about the social programme. Would you mind sending me more details about this? I am very keen on sport and I would like to know if there are any sports activities included in the social programme.
I look forward to hearing from you.
Yours sincerely
Lili Song
02 Suppose, you are a foreign student and you want to get information regarding admission in a university in Bangladesh. Now, compose an email to the Admission Section of a university asking them about admission procedure for the foreign/overseas students. [CB ’17]
Subject : For information regarding admission procedure for the foreign/overseas students
The Admission Officer
Jagannath University
Dhaka
Dear Sir
My name is Raihanul Islam. I am from Afghanistan. I have come to Bangladesh for getting admission in a university in order to study English. For this purpose (D‡Ïk¨), I need to know some information (Z_¨) about admission procedure (Kvh©cÖYvwj) in your institution for the foreign students.
If you help me, I would be highly grateful (K…ZÁ). I am looking forward to hearing from you.
Sincerely yours
Raihanul Islam
03 Suppose, you want to buy a DVD player. Now, compose an email to the Samsung Electronics Bangladesh asking the sales officer to send you a DVD player that you have chosen on their website.
Subject : An order for DVD player (Model no. DCT589)
The Sales Officer
Samsung Electronics Bangladesh
IDB Bhaban, Agargaon
Dhaka
Dear Sir
I want to buy a DVD player and for this purpose I have gone through your website today. I am amazed (we¯§qvwff‚Z) to see so many model of high quality DVD player in your website. From the available model I want to buy DCT589. Please, send me the product along with the money receipt (iwm`) and other necessary document (`wjj) to the following address.
I hope Samsung Electronics Bangladesh will always support me and send me the best product on due time.
Thanking you
Rajib Roy
15/c, Rankin Street, Wari, Dhaka-1203
Contact: 01714´´´´´´
Email: rajibroy@gmail.com
04 Suppose, you are Jakirul Islam. You study in a local college. You want to get admission at Old-Trafford Catholic College, Manchester. Now, compose an email to the concerned authority asking for the admission information to the college. [JB’16]
Subject: For Admission Information
The Admission Officer
Old-Trafford Catholic College
Old-Trafford, Manchester, England
Dear Sir
I want to get admission in your college. Would you please inform (AewnZ Kiv) me how I could apply for the admission to your college? Please send me detailed (we¯@vwiZ) information regarding (m¤•‡K©) the procedure (Kvh©cÖYvwj), tuition fees, college rules etc.
I am looking forward to hearing from you.
Thanking you
Jakirul Islam
13, Rampura, Dhaka-1000
Bangladesh
05 Suppose, you are Mohiuddin Jilani. You have seen a job opportunity in Kazal Brothers Limited. The company has asked to submit a detailed CV along with a cover letter to the Managing Director for the post of Senior Executive (English) to job_kbl@gmail.com. Now, apply for the post with a CV through the mentioned email address.
To : job.kbl@gmail.com
Subject : Application for the post of Senior Executive (English)
Attachment : CV- Mohiuddin Jilani
The Managing Director
Kazal Brothers Limited
24, Purana Paltan
Dhaka-1000
Dear Sir
I have come to know that your company has asked for applicants (Av‡e`bKvix) for the post of Senior Executive of English. In response, I am applying for the post. I am attaching (mshy³ Kiv) my CV for your convenience (myweav).
I am looking forward to hearing from you.
Sincerely yours
Mohiuddin Jilani
06 Suppose, you are a student of the Department of English, Dhaka University. You want to attend a seminar on language study organised by Bangla Academy on 07 to 11 August 2017. Compose an email to the Director requesting him to give you an opportunity. [CtgB ’16]
To : belta14@gmail.com
Subject: For permission (AbygwZ) to attend a seminar on language study
The Director
Bangla Academy
Dhaka
Dear Sir
I have come to know that Bangla Academy is going to organise (Av‡qvRb Kiv) a seminar on language study from 07 to 11 August 2017. I like to attend the programme to enrich (mg„× Kiv) my knowledge and skill (`¶Zv) in English language.
I will be highly pleased if you give me the opportunity to attend (†hvM`vb Kiv) the seminar.
Thanking you
Robi Saha
07 Suppose, you want to participate in The Inter Debate Competition by a National Daily. Compose an email to the editor requesting him/her for sending you the guidelines and other detail regarding the competition.
To : ittefaq.bd@gmail.com
Subject : For detailed information about the Inter Debate (weZK©) Competition
The Editor
The Daily Ittefaq
Kazla, Jatrabari
Dhaka
Dear Sir
I have come to know from the advertisement (weÁvcb) of your daily that an Inter Debate Competition is going to be held very soon. But I think that the advertisement is not provided with all the information (Z_¨). So, I am requesting you to send me detailed information.
I am looking forward to hearing from you.
Thanking you
Anayet Karim
Block-E, Mohammadpur
Dhaka
08 Suppose, you are an inhabitant of the village of Kulia in Parulia Union in the district of Satkhira. The roads of your village have been damaged during the recent (m¤•ÖwZ) flood. Now, write an email to the Chairman of your Union Parishad for repairing the damaged roads.
To : chairman.kuliaunion@gmail.com
Subject : For repairing the damaged (¶wZMÖ¯@) roads
The Chairman
Parulia Union Parishad
Debhata, Satkhira
Dear Sir
I am an inhabitant of the village of Kulia in the Parulia Union of Satkhira district. I would like to inform you that the main road of our village has been badly (gvivÍKfv‡e) damaged by the recent flood. As a result, water remains standing here and there. It is very difficult for us to go along the damaged roads. Students as well as the people of our area are the worst sufferers. People often fell down and get hurt.
So, I hope that you would take immediate actions to repair the damaged (¶wZMÖ¯@) roads especially the main (cÖavb) road.
Thanking you
Rajib Roy
Parulia, Satkhira
09 Suppose, you are an inhabitant of Sultanpur, a village under Satkhira Sadar Upazila, Satkhira. The villagers suffer a lot for want of proper medical care. Now, write an email to the UNO to set up a charitable dispensary for the villagers as soon as possible.
To : uno.sat@gmail.com
Subject : To set up a charitable (`vZe¨) dispensary
The UNO
Satkhira Sadar Upazila
Satkhira
Dear Sir
I am an inhabitant of Sultanpur under Satkhira Sadar Upazila and I would like to draw (AvKl©Y Kiv) your kind attention (g‡bv‡hvM) to the following fact. You know Sultanpur is a big village. About seven thousands people live in this village. Every year the village goes under water and people suffer from various diseases. Due to lack of qualified (†hvM¨Zvm¤•bœ) doctor, every year a lot of people die for want of proper (h_vh_) treatment (wPwKrmv †mev). Besides, most of the villagers are poor and landless (f‚wgnxb). So, they cannot go to the private doctors. In these circumstances, I would be grateful (K…ZÁ) if you could take all out steps to set up (¯’vcb Kiv) at least a charitable dispensary for the villagers.
Thanking you
Robi Saha
Sultanpur, Satkhira Sadar Upazila
Satkhira
10 Suppose, you are Rasel, an inhabitant of Sutrapur Police Station. At present anti-social activities are rampant in your locality. Now, write an email to the Officer in Charge of the Police Station to take action against them.
Subject : Steps against anti-social (AmvgvwRK) activities in our locality.
The Officer in Charge
Sutrapur, Dhaka
Dear Sir
I am an inhabitant of Dholaikhal under Sutrapur police station. I would like to inform you that several groups of miscreants (`ye„©Ëiv) of this area are engaged (wb‡qvwRZ) in anti-social activities like hijacking, gambling, drinking and drug addiction.
You are earnestly (AvMÖn mnKv‡i) requested to take steps against (wei“‡×) these anti-socials.
Sincerely yours
Rasel
11 Suppose, you are Mainul Haque. You want to know about a computer. Now, write an email to the computer shop manager asking for information of a computer.
Subject: For information of a computer
The Manager
ABC Computers
IDB Bhaban
Agargaon, Dhaka
Dear Sir
I have learnt from an advertisement (weÁvcb) published in the Prothom Alo on the 18th February 2017 that you are launching a new computer in the market. But you have not given sufficient (h‡_ó) information. I need detail (we¯@vwiZ) information about the uses, functions (KvR) and the price of the computer.
Waiting for your reply (DËi) at the earliest.
Yours sincerely
Mainul Haque
12 Suppose, small pox has broken out in your locality, Bagmamudali at Munshigonj town in an epidemic form. Now, write an email to the Chairman of your Municipality for immediate vaccination in your locality.
To : chairman.munshigonj@gmail.com
Subject: For launching vaccination (wUKv`vb) programme
The Chairman
Bagmamudali, Munshigonj
Dear Sir
On behalf of the inhabitants of Bagmamudali of Munshigonj town, I would like to inform you that small pox has broken out in our locality at an epidemic form and has already taken away several lives. Most of the people have not been vaccinated as yet and the local Health Department is callous (D`vmxb) about this matter.
I would, therefore, request you to consider the matter seriously (gvivÍKfv‡e) and take immediate (Zvr¶wYK) and necessary (cÖ‡qvRbxq) measures (c`‡¶cmg–n) for vaccinating the people of the locality (AÂj).
Yours faithfully
Rupom
On behalf of the people of Bagmamudali
13 Suppose, you are a student of Notre Dame College, Motijheel, Dhaka. Now, write an email to the Principal of your college for a seat in the college hostel.
To : principal.notredamecollege@gmail.com
Subject : Prayer for a seat in the college hostel
The Principal
Notre Dame College
Motijheel, Dhaka
Dear Sir
I am a student of class XI in your college. Recently (m¤•ÖwZ) my father has been transferred (¯’vbvš@wiZ n‡q‡Q) to Chittagong. Our family will also shift there next month. Then I will have no residence in Dhaka. But I am determined (msKíe×) to continue my studies at your college. So, I am in great need of a seat in your college hostel.
So, I hope your kindness will be enough to grant me a seat in your college hostel and oblige thereby.
Sincerely yours
Monzur Morshed
Class: XI, Roll No: 01
14 Suppose, you bought a Sony tape-recorder from the Bashundhara outlet a few days ago. Unfortunately it turns out to be defective. Now, compose an email to the outlet Manager to replace the product.
To: sony.bashundhara@gmail.com
Subject: Complain about tape-recorder
Attachments: Receipt of purchase -187kp
The Sales Officer
Sony
Bashundhara City, Dhaka
Dear Sir
I am writing to complain (Awf‡hvM Kiv) about a new tape-recorder. I bought it from your outlet on 16 May 2017. It is not working properly. The sound system seems defective (ΓwUc–Y©). Since I bought it only a few days ago, I hope there will be no problem to replace (cwieZ©b Kiv) it. I am attaching a scanned copy of the receipt (iwm`) of purchase (µq).
I hope you will take immediate (Zvr¶wYK) action in this regard and send me a new tape-recorder to the following address.
Thanking you
Rajib Roy
15/C, Rankin Street, Wari, Dhaka-1203
Contact: 01714´´´´´´
15 Write an email to the Director of the British Council for being a member of its library.
To : director_bcd@gmail.com
Subject : Membership of the library
Dear Sir
I’m a student of Dhaka Residential Model College and going to sit for the HSC examination next year. I’m an ardent reader of foreign books and have come to know that you have a very rich library providing good books. So I want to be a member of this library.
Hence I request you to inform me of necessary procedures in the way of becoming a library member. Please help me.
Sincerely yours
Akramuddin Ahmed
East Basabo, Dhaka
16 Suppose, you want to open a savings account in the Sonali Bank but you don’t know the procedure. Now, write an email to the manager of the Sonali Bank for instructions to open a bank account.
To : managersonalibank@gmail.com
Subject : For instructions to open a bank account
The Manager
Sonali Bank Ltd
Wari, Dhaka -1203
Dear Sir
I would like to draw your kind attention to the fact that I want to open a savings account in your branch (kvLv) of Sonali Bank Ltd but I don’t know the procedure (Kvh©cÖYvwj) to open a bank account. So, I would be highly benefited (DcK…Z nIqv) if you instruct (Dc‡`k †`Iqv) me how to open a savings account.
I am looking forward to hearing from you.
Thanking you
Md. Jahidul Islam
17 Suppose, you have offered to make a tour to Cox’s Bazar and you want to know more about the tour. Now, write an email to the Director of Bangladesh Parjatan Corporation asking details of a tour.
To : parjatancorporation@gmail.com
Subject : Details of a tour
The Director
Bangladesh Parjatan Corporation
Dhaka
Dear Sir
You have offered a tour to the Cox’s Bazar sea beach in the Daily Star on 27.10.2016. I need to know details of the schedule and essential formalities of the tour.
You are therefore requested to inform those details.
Yours sincerely
Amit Rahman